Platform
Solutions & Add-Ons
Vitabu ERP's Core ERP covers accounting, sales, purchasing, inventory, POS, banking, payroll and reporting for every business. These solutions and applications extend it for the operations, industries and financial services that need more than the core — all on the same data, not a separate system.
Core ERP
The Core of Your Business.
Ten connected modules, one shared ledger — no module operates as an island.
Finance & Accounting
A full chart of accounts, journal entries and financial statements at the center of every transaction.
- Chart of accounts
- Journal entries & currency adjustments
- Accounts receivable & payable
- Financial statements
Sales & CRM
Quotes, invoices and customer relationships in one pipeline, from lead to payment.
- Estimates & sales orders
- Invoicing
- Customer records & pipeline
- Sales receipts
Procurement
Purchase orders, vendor bills and expenses, matched against what actually arrives.
- Purchase requests & orders
- Vendor bills
- Expense tracking
- Aged payables
Inventory
Stock levels, valuations and movements tracked in real time across every location.
- Product & stock management
- Warehouses & stock transfers
- Stock adjustments
- Inventory valuation
Point of Sale
A fast till for retail and service counters, posting straight into accounting and inventory.
- Till-based selling
- Cash-up & reconciliation
- Offline-capable sales
- Receipt printing
Banking & Payments
Bank and mobile money accounts reconciled against your books, not managed apart from them.
- Bank account management
- Mobile money reconciliation
- Bank feeds & matching
- Multi-currency accounts
Payroll & HR
Run payroll with statutory deductions calculated and posted straight to the ledger.
- Payroll runs
- Statutory deductions
- Payslips
- Payroll accounting integration
Tax & Compliance
Tax rates and returns managed alongside the transactions that generate them.
- Tax rate configuration
- Tax reporting
- EFD-style receipt confirmation (Tanzania)
- Compliance tracking
Fixed Assets & Budgeting
Asset registers with depreciation, and budgets tracked against actual spend.
- Fixed asset register
- Depreciation schedules
- Budget creation & tracking
- Budget-vs-actual reporting
Reports & Analytics
Every module feeds one reporting layer — no separate exports to reconcile.
- Financial statements
- Operational reports
- Business intelligence dashboards
- Scheduled report delivery
Financial Services
Run a financial institution on the same platform as your books.
Lending, savings groups and mobile money agent operations — connected directly to accounting and banking, not bolted on afterward.
Microfinance Management
Run a lending operation with full portfolio control.
Client onboarding and KYC, loan products and applications, disbursement and repayment schedules, guarantors and collateral — with collections and portfolio-at-risk monitoring throughout.
Key capabilities
- Client onboarding and KYC documents
- Configurable loan products and application workflow
- Approval and disbursement queues
- Repayment schedules, interest and penalties
- Guarantors and collateral tracking
- Collections and portfolio-at-risk monitoring
- Savings accounts alongside lending
- Loan officer portfolio reporting
Built for
Microfinance institutions · Lending companies · Financial service providers
SACCO Management
Member shares, savings, loans and dividends — under one cooperative record.
Manage member registers, share classes and capital, savings and lending, dividend declarations and cooperative governance.
Key capabilities
- Member registers and share classes
- Share capital and dividend management
- Savings and lending
- Cooperative governance records
- Cooperative reporting
Built for
SACCOs · Cooperative societies · Member-owned financial organizations
Vikoba (Savings Groups)
Digitize community savings groups without losing their structure.
Group and member registers with contribution schedules, loan issuance and repayment, and meeting records — built around how savings groups actually operate.
Key capabilities
- Group and member registers
- Contribution schedules
- Loan issuance and repayment tracking
- Meeting minutes and attendance
Built for
Vikoba groups · Community savings groups · Informal cooperative organizations
Mobile Money Agent Management
Reconcile cash-in, cash-out and commissions with confidence.
Manage mobile money agent operations — transactions, float positions, commission calculation and reconciliation.
Key capabilities
- Cash-in / cash-out transaction recording
- Float management
- Commission calculation
- Reconciliation
Built for
Mobile money agents · Agent network operators · Financial service outlets
Industry Solutions
Purpose-built workflows for the industries that run on Vitabu.
Each industry solution extends the Core ERP with the workflows that industry actually needs, on the same financial core as everything else.
Mining Management
Africa-first mining management, connected to your ERP core.
From site and pit management through production, processing and mineral sales, mining operations generate cost and revenue data across many sites and teams. Vitabu keeps that data in one system, integrated into the same accounting, inventory, fixed-assets and procurement engines every other module uses.
Key capabilities
- Mining site and pit management
- Configurable mineral lists
- Production and processing tracking
- Mineral inventory
- Equipment and maintenance management
- HSE (health, safety, environment)
- Licensing and contractor management
- Mineral sales
- Mining-specific cost accounting
Built for
Mining companies · Mineral processors · Mining operations of all sizes
Connects to: Accounting, Inventory, Fixed Assets, Multi-Branch Management, Reports & Analytics
Manufacturing & Production
Plan, produce and cost every order with confidence.
Multi-level bills of materials, production orders and machine tracking connect the shop floor directly to your financial statements — for both make-to-stock and make-to-order operations.
Key capabilities
- Multi-level bills of materials with versioning
- Production orders with material issue and finished-goods receipt
- Machine register and capacity tracking
- Production cost, consumption and profitability reporting
Built for
Manufacturers · Processors and assemblers · Production-driven businesses
Connects to: Inventory, Accounting, Purchasing, Reports & Analytics
Agriculture Management
Track every farm, plot and harvest against real cost and yield.
Manage farms and plots through full crop cycles and livestock operations, with input usage and harvest results feeding straight into inventory and cost accounting.
Key capabilities
- Farm and plot registers
- Crop cycle planning and tracking
- Livestock management
- Input usage recording
- Harvest and yield tracking
Built for
Farms and agribusinesses · Cooperatives and outgrower schemes · Agricultural processors and traders
Connects to: Inventory, Accounting, Purchasing, Reports & Analytics
Hospital & Clinic Management
A connected Hospital Information System for clinics and hospitals.
Patient records, triage, inpatient care and diagnostics run alongside consultation and insurance billing — so clinical operations and revenue stay in the same system.
Key capabilities
- Patient records with full visit history
- Reception queue and appointment scheduling
- Triage vitals with automatic abnormal-value flagging
- Inpatient wards, beds, admissions and discharge billing
- Laboratory and radiology orders and results
- Theatre, maternity, immunization, dental and blood bank
- Ambulance dispatch and referrals
- Insurance scheme membership and claims
- Hospital cashier and consultation billing
Built for
Hospitals · Clinics · Healthcare networks
Connects to: Accounting, Inventory, Pharmacy, Reports & Analytics
Pharmacy Management
Dispense with full batch, expiry and prescription control.
A drug catalogue with batch and expiry tracking keeps dispensing accurate and inventory current.
Key capabilities
- Drug catalogue and formulary
- Batch and expiry tracking
- Prescription capture and dispensing
Built for
Pharmacies · Drug stores · Hospital pharmacy units
Connects to: Inventory, Accounting, Healthcare
Construction Management
Track project cost and progress from bill of quantities to final billing.
Manage projects and sites against bills of quantities, subcontractor commitments and progress billing with retention.
Key capabilities
- Project and site registers
- Bills of quantities
- Subcontractor management
- Progress billing
- Retention tracking
Built for
Construction companies · Contractors and subcontractors · Project developers
Connects to: Accounting, Purchasing, Fixed Assets, Reports & Analytics
Hotel & Hospitality
Rooms, reservations and guest folios in one system.
Manage rooms and rates, reservations and check-in/out, with restaurant orders and guest folios feeding directly into revenue.
Key capabilities
- Room types and rate management
- Reservations and check-in/out
- Restaurant orders
- Guest folios
Built for
Hotels and lodges · Guesthouses · Hospitality businesses with F&B operations
Connects to: POS, Accounting, Reports & Analytics
School Management
Enrollment, fees and academic terms, connected to your finances.
Manage students, classes and enrollment alongside fee structures and invoicing across academic terms.
Key capabilities
- Student and class registers
- Enrollment management
- Fee structures and invoicing
- Academic term tracking
Built for
Schools · Colleges · Educational institutions
Connects to: Accounting, Customer & Vendor Portal, Reports & Analytics
CSO & NGO Management
Manage donors, grants and program delivery with full accountability.
Track donors, grants, funds and beneficiaries alongside project budgets, activities and monitoring — built for the accountability nonprofits and civil-society organizations answer to.
Key capabilities
- Donor and grant management with multi-currency support
- Fund and project budget tracking
- Beneficiary and activity monitoring
- Sub-grant and partner management
- Safeguarding incident tracking
- Donor and compliance reporting
Built for
NGOs · Civil society organizations · Development organizations · Grant-funded projects
Connects to: Accounting, Reports & Analytics, Document Management
Business Applications
Extend your ERP across more of the business.
These applications extend the Core ERP rather than duplicate it — the same customers, accounts and ledger, applied to more of the business.
Human Resource Suite
Extend payroll with employee lifecycle, leave, attendance, appraisals and recruitment.
Extend payroll with employee lifecycle, leave, attendance, appraisals and recruitment.
Key capabilities
- Employee lifecycle management
- Leave management
- Attendance tracking
- Performance appraisals
- Recruitment
- Payroll integration
Built for
Growing businesses · HR teams · Organizations formalizing HR processes
Business Workflow & Approval Center
A centralized request-approval-authorization-execution engine: parallel approval chains, segregation of duties, delegation, escalation, single-use post-approval authorizations, emergency approval and a unified exceptions feed.
A centralized request-approval-authorization-execution engine: parallel approval chains, segregation of duties, delegation, escalation, single-use post-approval authorizations, emergency approval and a unified exceptions feed.
Key capabilities
- Multi-step, parallel & amount-tiered approval chains
- Segregation of duties & self-approval prevention
- Approval delegation and two-tier escalation
- Authorization Center for single-use execution controls
- Emergency approval with mandatory post-review
- Unified exceptions feed & approval analytics
Built for
Organizations with formal approval processes · Teams managing SLAs and audit requirements · Businesses reducing approval bottlenecks and control gaps
Document Management
Centralize business documents with controlled access, versioning, retention and search.
Centralize business documents with controlled access, versioning, retention and search.
Key capabilities
- Document libraries
- Version control
- Retention policies
- Approval workflows
- Full-text search
Built for
Businesses managing high document volumes · Compliance-driven organizations · Teams needing organized document access
Customer & Vendor Portal
Give customers and vendors secure, branded self-service access to documents, statements and payments.
Give customers and vendors secure, branded self-service access to documents, statements and payments.
Key capabilities
- Customer self-service portal
- Vendor self-service portal
- Document and statement access
- Branded self-service experience
Built for
Businesses wanting to reduce support workload · Companies improving customer/vendor experience · Organizations offering self-service payments
Fleet Management
Manage vehicles, drivers, trips, fuel, servicing and running costs.
Manage vehicles, drivers, trips, fuel, servicing and running costs.
Key capabilities
- Vehicle registers
- Driver management
- Trip tracking
- Fuel logs
- Servicing schedules
- Per-vehicle cost tracking
Built for
Businesses with company vehicles · Logistics and transport operators · Organizations tracking fleet costs
Rental Management
Manage rentable assets, hire agreements, deposits, returns and recurring billing.
Manage rentable assets, hire agreements, deposits, returns and recurring billing.
Key capabilities
- Rentable asset registers
- Hire agreements
- Return tracking
- Deposit management
- Recurring rental billing
Built for
Equipment rental businesses · Property and asset rental companies · Hire service providers
Workshop & Service Centre
Manage repair and service operations from job card creation through parts issue and invoicing.
Manage repair and service operations from job card creation through parts issue and invoicing.
Key capabilities
- Job card management
- Technician scheduling
- Parts issue
- Service invoicing
Built for
Auto repair shops · Equipment service centers · Workshops and technical service providers
Multi-Branch Management
Manage multiple branches with centralized control, stock transfers and consolidated reporting.
Manage multiple branches with centralized control, stock transfers and consolidated reporting.
Key capabilities
- Branch registers
- Inter-branch transfers
- Branch-level stock management
- Consolidated reporting
- Per-branch performance tracking
Built for
Multi-location retailers · Franchise operators · Businesses expanding across branches
Visitor & Gate Pass Log
A front-desk sign-in/sign-out register for every visitor on your premises — who they are, why they're there, who they're seeing, and when they left.
A front-desk sign-in/sign-out register for every visitor on your premises — who they are, why they're there, who they're seeing, and when they left.
Key capabilities
- Visitor check-in with purpose and host
- One-click check-out
- Chronological, searchable visitor history
- Per-tenant data, never shared across accounts
Built for
Offices and warehouses controlling who's on-site · Schools and campuses logging visitors · Factories and secured facilities with a staffed gate
Technology
Business intelligence and integrations, built in.
Turn transaction data into decisions, and connect Vitabu ERP to the rest of your business ecosystem.
Business Intelligence & AI
Turn your business data into dashboards, analysis, forecasts and AI-assisted insight.
Every transaction already recorded in Vitabu ERP feeds one data foundation. Business Intelligence & AI turns that into custom dashboards, ad-hoc analysis, forecasting and AI-generated commentary — without exporting data to a separate tool.
Key capabilities
- Custom dashboards
- Ad-hoc analysis
- Financial and operational forecasting
- AI-generated commentary
- Cross-module business analysis
Built for
Business owners and finance leaders · Operations teams needing real-time insight · Organizations wanting data-driven decisions
Connects to: Reports, Accounting, Core ERP
API & Integration Hub
Connect Vitabu ERP with the systems your business already uses.
A REST API, outbound webhooks, scheduled exports and configurable connectors let Vitabu ERP exchange data with the other systems your business runs — without custom point-to-point integration work for every connection.
Key capabilities
- Outbound webhooks
- Scheduled data exports
- Configurable REST connectors
- Configurable CSV connectors
- Integration activity log
- Full REST API access
Built for
Businesses running multiple software systems · Teams needing automated data exchange · Organizations building custom integrations
Connects to: Core ERP, Customer & Vendor Portal
Security & Controls
Built for Control.
Vitabu is designed with security, access control and administration at its foundation.
Role-Based Access
Manage access using users, roles and granular permissions.
Complete Audit Trails
Every important change to your financial records is logged and attributable.
Secure Data
Data is protected during transmission and storage using industry-standard security measures.
Your Data, Your Control
Export your business data and manage your information with full transparency.
Tenant Data Isolation
Your business data is logically isolated from every other business on the platform.
Solutions & Add-Ons FAQ
How do I add a solution or business application to my Vitabu ERP account?
Each add-on is activated from your company's Add-ons page once you're signed in to Vitabu ERP — choose a plan for that add-on and it becomes available across your account immediately.
Are add-ons billed separately from my core plan?
Yes. Add-ons are purchased and billed separately from your core plan, from inside your Vitabu ERP account.
Can I combine multiple solutions?
Yes. Add-ons are independent of each other, so a business can run, for example, Microfinance Management and Mobile Money Agent Management together, or Hospital & Clinic Management alongside Pharmacy Management.
Do these solutions replace the Core ERP, or work with it?
They extend it. Every solution and business application on this page runs on the same accounting, customers, inventory and reporting data as your Core ERP — not a separate system you have to reconcile.
Is everything listed here available today?
Almost everything, yes. The one exception is Mining Management, which is live for site and pit management with several further capabilities marked "Coming soon" as they're built out. Every other solution listed is fully available now.
Ready to Bring Your Business Together?
Start with the capabilities you need today and expand the platform as your business grows.