A room does not make a workshop, but the wrong layout can ruin one. Decide these things before you book.
Choose the layout for the activity
Theatre seating suits talks. Classroom seating suits note-taking. Cabaret or banquet tables suit group work. The capacity of a room changes with the layout, so check the table.
Plan the time
Book an hour before you start for setup and an hour after for tidying. A six-hour booking is charged as six, so a full day costs no more than a long morning and afternoon.
Feed people at the right time
Tea and coffee at arrival and mid-morning, lunch at the same time every time. Give catering numbers 48 hours before.
Test the equipment early
Bring your laptop adapter, test the screen and sound the day before, and know where the wifi password is.